WeGrow VA LLC is seeking a Full-Time Schedule Coordinator to join our client’s expanding Operations and Project Management team.
In this role, you’ll be at the heart of our scheduling operations, ensuring that projects run smoothly, resources are allocated efficiently, and all stakeholders remain informed. You’ll coordinate between departments, field teams, and clients to keep every project on track and on time.
If you’re a detail-oriented professional who thrives in a fast-paced environment and enjoys bringing order to complexity, this is the perfect role for you.
Apply now and proceed to our Indeed page.
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Position Summary
The Schedule Coordinator is responsible for organizing, managing, and maintaining project schedules to ensure smooth operations and timely project completion. This position serves as a key communication hub between departments, field teams, and clients—balancing multiple priorities and coordinating the flow of information to keep all stakeholders aligned. The ideal candidate is detail-oriented, highly organized, and thrives in a fast-paced environment.
Key Responsibilities
- Create, update, and manage project schedules for installations, inspections, and service appointments.
- Coordinate with internal departments including design, permitting, interconnection, procurement, and project management to align timelines.
- Schedule field crews, subcontractors, and inspections based on project readiness and resource availability.
- Communicate scheduling updates, delays, and changes to all relevant parties promptly.
- Track project progress and adjust schedules as necessary to accommodate shifting priorities or unforeseen issues.
- Maintain accurate and up-to-date records in scheduling software and project management systems.
- Ensure that project milestones and deadlines are met by proactively identifying and resolving potential scheduling conflicts.
- Serve as the primary point of contact for internal scheduling inquiries and field coordination.
- Prepare daily, weekly, and monthly scheduling reports for management review.
- Collaborate with warehouse, logistics, and procurement teams to confirm material availability before scheduling installations.
- Support project closeout activities by confirming completion milestones and updating tracking systems.
Key Competencies
- Organization: Keeps multiple projects and timelines clearly structured and on track.
- Communication: Coordinates efficiently between departments, field teams, and clients.
- Problem Solving: Anticipates scheduling conflicts and implements effective solutions.
- Adaptability: Responds quickly to changing schedules and priorities with professionalism.
- Accountability: Ensures accuracy and consistency across all scheduling activities.
$4.5 an hour
US Morning Shift (Mondays to Fridays)
Job Type: Full-time
Pay: Php36,000.00 – Php40,000.00 per month
Benefits:
- Paid training
- Work from home
Experience:
- Administrative: 2 years (Required)
Work Location: Remote
