After learning about the role in the first 30 days by effectively setting realistic expectations and efficiently delegating tasks to your virtual assistant, this next month’s focus is on planning and developing skill sets.
Here are what to include in your continuing plan during the first 60 days of working with your virtual assistants and as well as what you should expect:
Working Independently
By this time, your virtual assistant must be able to work self-sufficiently on the assigned tasks. In the previous month, tasks were already given and your virtual assistant must now have the ability to accomplish them with minimal supervision.
Your virtual assistant must also take the initiative rather than wait for your instructions. Make a follow-up on the systems created if they are being followed or if there is a need for something new to work on. Virtual assistants tend to work efficiently when you have a documented and repeatable system to track.
Completing Assigned Tasks on Time
Your virtual assistant must continue to complete assigned tasks on a given deadline. Having deadlines will push your virtual assistant to be more effective.
It can also be helpful if you let your virtual assistant focus on one task at a time so you can get everything off your plate. So work smarter, not harder. Utilize time management software to better manage tasks and to give you the opportunity to identify where your virtual assistant is most productive.
If you are looking for a task management tool that you can use to monitor your VA daily time log per activity, below are top monitoring software that offers free accounts.
- Click-up (offers Free Forever Plan) – Click-up is a project management software that allows users to plan, track, and oversee multiple ongoing business activities.
- Clockify (offers Free Forever Plan) -Clockify is a task monitoring solution that offers time and project tracking features.
- HubStaff (Free for one user) – Hubstaff allows multi-app integration to streamline insights and workloads.
- Jibble (Free forever for unlimited users) – Jibble provides customizable project and time tracking options. Even with the basic version, features such as time and location tracking are offered.
- Chanty (offers Free Forever Plan) – Chanty is a communication software with integrated project and team monitoring capabilities.
Taking More Responsibilities
While there is a learning curve for your virtual assistant, it is important that your virtual assistant has the ability to take on additional jobs and duties.
The more responsibilities you entrust to your virtual assistant, the more that you will be able to see your virtual assistant develop skills. But keep in mind that an increased responsibility in the workplace can be overwhelming
Instead of putting too much pressure, empower your virtual assistant by working on shifting the mindset from “I can’t” to “I can.” Yes, these responsibilities may be new, however, you can still allow your virtual assistant to grow confidence by recognizing how difficult situations were previously coped up during the first weeks of work.
Collaborating with Team Members
Having connections is key to building a productive and efficient workplace. Make your virtual assistant feel like part of the team by assigning them to work with other team members.
This is essential to foster collaboration, healthy working relationships, and knowledge sharing. Keep your virtual assistant engaged through various social activities like team video chats and virtual team-building.
Related Article: 2022 Project Management Tools for Virtual Assistants
Recognizing Contributions
According to Harvard University Human Resources Department, recognition acts as a tool to reinforce the behaviors that lead an organization to excellence and significantly increase employee engagement. This creates a “ripple effect” that extends beyond the recipient. Your virtual assistant doesn’t just want good pay and benefits but also wants to contribute significantly through output. Appreciate the effort and motivate your virtual assistant to keep up that great work.
Keep Track of Your 60 Days With Your Virtual Assistants
After working for 60 days, the relationship and trust with your virtual assistant get deeper by the week. As an employer, you should have recognized the strengths and weaknesses of your workforce. Considering investing in your team’s development and you will be able to see more motivated people working with you.
